Program Policies

Commitment

It is very important that you attend all of your scheduled rehearsals.  Missing classes not only impacts you but it impacts your team, it also makes it very difficult for our Choreographers to teach.  Commitment includes attending all rehearsals, ensuring you watch rehearsal videos for practice, ask questions and openly communicate with the Choreographer when needed.  

We ask that all dancers please not miss more than two classes per dance.  For all classes missed it will be up to the dancers to learn the choreography on their own prior to attending their next class.  Missing more than two classes per dance will prevent you from performing that dance in the show.  You will not receive a refund for being pulled from a dance as a result of classes missed.

You are required to inform Vixen Fatale Dance Force Director(s), if you will be absent from class and will not leave the responsibility with members.  Failure to attend two consecutive classes without informing the directors will result in immediate withdrawal from the program.  If you are withdrawn from the program as a result, you will not be issued a refund.

While the attendance is a bit more lenient in our 50+ program, it is still important that you attend classes.  Failure to attend two or more consecutive classes without informing the directors will result in immediate withdrawal from the program.  

If you need to miss a class, please email us at vixenfataledanceforce@gmail.com to notify us.

Placement

The final class (week 3) in our opener series serves a dual purpose. Firstly, it acts as the cleaning class for our opener. More importantly, this class functions as a placement class. During this class, we assess dancers to facilitate the division of the larger group into small, more focused groups. This approach ensures that each participant is placed in a group that best matches their skill level and learning requirements.

Furthermore, it's important for dancers to understand that the composition of these groups is fluid and can vary from one Chapter to the next. This variability depends on the mix of returning dancers and new dancers to the program. As such, being placed in a specific group in one Chapter does not guarantee the same placement in a subsequent Chapters. The decision on the small groups is carefully reviewed and made by the VFDF Directors and Choreographers. Their decisions are informed by a desire to create the best possible learning environment for everyone, taking into consideration the evolving dynamics of the dancers in each Chapter.

Dancer and Classroom Etiquette

Over the course of 14 weeks, dancers have the potential to learn up to 6 dances.  It is important that we ensure class time is used effectively and ensure the studio atmosphere is conducive to learning.  To help ensure this happens, there are a few points around class etiquette that we would like all dancers to follow:

​

• Be on time.  If you’re late, quietly join the class

• Come to class knowing your choreography, this includes missed classes.  While we don’t expect you to know it perfectly, we do ask that you know it enough so that the choreographer is not required to reteach.  This puts classes behind schedule and does not allow your fellow dancers to get the most out of the classes.

• Listen while the Choreographer is talking.  This means no talking while they are talking, this includes whispering.

• Pay attention at all times, especially when waiting for your turn.  While the choreographer is working with a small group, going over steps or answering questions, please wait patiently and silently as talking while you fellow dancers are learning can be incredibly disruptive.

• Try your best.  Never walk out of class or sit down in frustration.  We work hard to build a supportive environment and community, hang in there and try your best, no one will fault you for that.

• Always dance full out.  As this is a performance based program, always practice full-out as if you were performing for an audience.  How you practice in class will be how the dance translates when on stage.

• Be courteous and respectful towards your fellow dancers, choreographers and directors.  Encourage each other and help to create a fun inclusive dance environment

Conduct

You are an ambassador of Vixen Fatale Dance Force Ltd.  It is important that you carry yourself in a respectable manner inside and outside of all rehearsals, classes and events.

It is important to understand that as a member of the VFDF community, you are encouraged to promote yourself as a member in a positive light.  You each own a role in creating an inclusive, stress free and drama free environment.​

Failure to follow this policy and failure to conduct yourself in a respectful manner will result in being removed from the program without notice as a result of conduct.

If you are removed from the program as a result of your conduct, no refunds will be issued.

Communication

Our primary source of communication is through the Band app.  This app allows all dancers to have a direct line of communication and allows the Directors the ability to share class videos for practicing and to provide any important program related updates.  To ensure that we remain respectful in the app, the following Community Guidelines have been put in place.

​

• Treat others online as you would treat them in person

• Communicate with courtesy and respect

    Please do not:

​

• Make personal attacks on other dancers, choreographers and/or directors.

• Use defamatory remarks or make false statements against others

• Post prejudiced comments or profanity

• Bully or make inflammatory remarks to other community members

Feedback | Concerns

We are very passionate about our program and our dancers and we want it to be a positive experience for everyone.  As such, we always welcome feedback to help our program grow and ensure it is adding value to the lives of our dancers.  When providing feedback or sharing concerns we ask the following:

​

• It is done privately (either in person, through email or in a private chat message)

• It is done respectfully 

• It is brought forward to us in a timely manner

• It is specific 

• Please ensure that feedback and/or concerns are not provided on behalf of a group, we ask that you please be clear and share the names of the dancers with whom you have been in communication with and share the same feedback/concerns as you.

• All feedback and/or concerns should go through the program directors or brought forward to your choreographer during class times.  It is not appropriate to contact your choreographers outside of class time.  If you have something you would like to share outside of classes, please bring them forward to the Directors.

Photo and Media Usage

Vixen Fatale Dance Force Ltd. has the unrestricted right and permission to copyright and use, re-use, publish, and republish the Materials in all forms of media (including printed materials) for art, promotional purposes (including, not not limited to, advertising, publicity, commercial or displat use), illustration, exhibition, editorial, trade or any other purpose whatsover. 

Release of Claims

By registering in the program, you grant and give Vixen Fatale Dance Force Ltd. permission to take photos or videos (digital or otherwise) of yourself and to reproduce the likeness of yourself for promotional and fundraising materials.

​

By registering in the program you release and discharge Vixen Fatale Dance Force Ltd. and all persons functioning under his/her permission or authority (including, but not limited to, associates, affiliates, officers, agents, advertising agencies, designated directors, employees, and customers) from any claims.  This includes claims related to blurring, alteration, distortion, or use in composite from that may occur or be produced in the process of recording, processing or publishing the Materials, including any claims for libel or invasion of privacy.

Extra Rehearsals

Our program is designed with enough class time to ensure that you learn performance ready routines, however we understand that there are times when extra rehearsals may be wanted.  Extra rehearsals are dependent on studio space and Choreographer/ Director availability.  Registration pricing does not include extra rehearsals, as such a fee will be applied for the extra time that is required.

​

If an extra in studio rehearsal is required by the group, a formal request must be submitted to vixenfataledanceforce@gmail.com for review and approval by Directors.  Please do not privately contact Choreographers outside of class time to make these requests.

Refund Policy

Full refunds will not be provided to participants by Vixen Fatale Dance Force Ltd.  Vixen Fatale Dance Force will only offer partial refunds and will hold 30% of registration fees.  If a partial refund is required, participants will have up to 3 days prior to the program start date to request a partial refund.  No refunds will be issued after the program start date and payment is non-transferable.  

Non-refund policy relates to but is not limited to, accidents, injury, illness (incl. COVID-19), Government shutdown, personal schedule conflict, seasonal changes, environmental preferences and/or other personally related matters.

This policy also applies to anyone who has been withdrawn or removed from the program as a result of attendance or conduct.